Dreaming of hosting your own festival? Whether it’s a boutique music festival, a wellness retreat, or an unforgettable festival-style hen weekend, choosing the right venue is the first step in making your event a success. The location sets the tone for the entire experience, and with the right setting, your festival can go from great to absolutely magical. Here’s what to consider when searching for the perfect venue.
1. Define Your Festival Vision
Before you start scouting locations, get clear on the type of festival you want to host. Are you planning a chilled-out hen weekend with bell tents, fairy lights, and acoustic music? Or are you going big with live bands, food trucks, and a weekend of dancing under the stars? Knowing your festival’s vibe will help you determine the kind of space you need.
2. Location, Accessibility & Travel
Think about how easy it is for your guests to get to the venue. If you want a remote countryside retreat, you’ll need to consider transport options and parking. If your festival-goers are traveling from all over, a location with good public transport links can be a big plus.
3. Space & Facilities
The size of the venue needs to match your guest numbers and activities. Here are some key things to look for:
Outdoor space: Is there enough room for the activities you’re planning?
Facilities: Are there toilets, showers, and electricity hookups? If not, will you need to hire them in?
Shelter: If the weather turns, is there a backup plan for covered areas?
4. Bell Tent & Glamping Options
If you want to create the ultimate festival experience, offering Bell Tent Hire is a game-changer. Not only do bell tents give your festival that iconic glamping aesthetic, but they also provide a comfy and unique accommodation option. When choosing a venue, make sure there’s enough space for tents, plus facilities like showers and toilets to keep your guests happy.
5. Costs & Budgeting
Venues vary in cost, so be clear on your budget from the start. Some locations charge a flat hire fee, while others may take a percentage of ticket sales. Factor in extra costs like power, water, security, and permits. If you’re offering glamping, you can also include tent hire in your ticket price to help cover costs.
6. Insurance & Safety
Don’t forget about event insurance! Whether it’s public liability insurance or cover for equipment, having the right protection in place is essential.
9. Visit the Venue in Person
Photos and descriptions only go so far—always visit the venue before booking. Walk the site, check the terrain, and visualize where everything will go. Pay attention to things like ground conditions, natural shelter, and potential hazards.
10. Create an Unforgettable Experience
A festival is more than just a location—it’s an experience. Think about those little details that will make your event special: festoon lighting, fire pits, themed décor, and unique activities like yoga, craft workshops, or silent discos. The more immersive your festival, the more memorable it will be.
If you’re looking for Bell Tent Hire for your festival then you’re in the right place. Take a look at our bell tent packages or get in touch for a bespoke quote.
We also have three Hen Camps in Yorkshire which have bell tent accommodation, great gathering spaces and silent disco included so you can create your very own hen-fest!
Get in touch to ask about the options we have available.
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